Website Guidebook

Main Features:

News Section
Pictures
Collaboration Documents
Web File Manager
Donate Page
Contact Form
Reports
Member Calendar
Information on BQEF and the programs of BQEF

For a list of empty pages and other information that can help you complete the website see the Website Checklist

You can edit the text on most of the pages, post News and Personal Writing pieces, or add pictures to the Photo Gallery. Also stay organized and connected to BQEF. Collaborate online with group members, view Upcoming Meetings and Agendas in the Member Calendar. Upload Newsletters and Documents to the Web File Manager.

Member Menu

This is a private menu that only members can see, if you are logged in you will see your User Name, and a list of links below it. It will appear on every page at the bottom of the left hand column for quick reference.

How To:

Edit Pages

For example, you can edit all of the Program pages on the left. Click on the page, if you want to edit the text, click the "edit" tab at the top. The page will refresh and the text will appear in an email type editor that you can edit yourself! Many of the pages on this site work this way, look for the edit tab and update the page directly, click submit when you are done to publish your changes.

The "News" & "Pictures" pages work a little differently. To add something to these pages click "Add New Content" in the left-hand menu.

Editing how-to's: (will add tips as they're discovered. vk)
Use “Shift + Enter” to add a line break, “Enter” to add a paragraph break

Add Links to your posts

When you are editing your post or page you can add a link. Copy or memorize the link you wish to use, then go to the page you are editing. Select the text or image you want to turn into a link, then click the link button (its in the middle row above the text box, the icon looks like the earth with a chain under it), and it will ask you for the URL, or web address.

Add Attachments to your post

When you're typing or editing a post look below the text-box for a link that says "File Attachments". Click that and you can upload any file from your computer. A link to download will display at the bottom of your post.

Add Images to your Posts

First upload any image you want to use to the Photo Gallery. Images must be no more than 700 pixels wide and 1 MB in file size or the server will not upload and display them properly.

You can then add an image to your post that will be displayed in the top right hand corner of the page. This can be done for most types of posts including News & Blogs, Collaboration Documents, Pages, and Events.

When you are typing or editing a post look below the text-box for a link that says "Attached Images". Click that and use the Existing Image dropdown box to select an image on the website. The website will automatically add the image to the top right corner of the page when you save your post. Using the "Upload Image from Your Computer" feature does not yield the desired results.

Adding more than one image is much trickier and Vickey would be happy to format the page for you, but here's how it's done:
Open the already-uploaded photo in a new tab or window. Go to that page, scroll down, and copy the link to the medium sized photo - in Firefox right-click on the image and click the option "Copy Image Location". In Internet Explorer Right-Click on the image and go to "Properties", look for the link where it says "http://www.......jpg". Copy the entire line.
Now go back to the page where you want to use the image, click the Insert Image button (it looks like the icon circled in red below),

and paste the address into the field labeled "URL". Use the Insert Image box to position the picture, to the left or right of the text, offset with a margin of a few pixels, etc..

Format Pictures within Pages

To display pop-up text on a photo mouseover: In edit mode, select the picture, then click on the Edit/Insert Image icon. In the dialog box: click the Advanced tab, type desired text in "Advisory Title", click OK.

To wrap text alongside photos: give things a "class": in edit mode, click on the Source icon, find the desired photo url. Insert <class="floatLeft"> or <class="floatRight"> (without the < >) after the "img" tag, with a space on each side of the class callout.

Add "RollOver" Text to Pictures and Links Within Pages

You can add "Advisory Titles" to photos or links within posts & pages. Right-Click on the image or link, then select "Image Properties" (in photos) or "Edit Link" (in links) in the dialog box that pops up. Select the "Advanced" tab, then enter the desired text in the "Advisory Title" field.

Add Videos to your Posts

To add a video to a blog post, first upload the video to YouTube (http://www.youtube.com/youtubeonyoursite)
then embed the YouTube video in the blog post: grab the URL (not the “embed” link) from the YouTube site, then on the BQEF site, click the “Insert/Edit Flash” button above the blog post text editor window (right next to the “Insert Image” button. Its the one that looks like a bat flying at 45^o). Insert the URL in the window that pops up. (Similar to the “Insert image” dialog box.)

To embed a YouTube video on the homepage, our kind webservant David has to do it (as with any home page changes).

Upload Public Reports and Staff Documents, Organize Pages with Links to Full Text and Downloadable documents.

Pages such as "Reports", "Agendas & Minutes", "Bylaws Forms Policies " Are going to be organised as lists of links with a brief description.

Add Reports, and other public documents via a "News & Blogs" post. Type a summary, excerpt or full text from the document in the post, then add the original file as an attachment if available. After you post the item you can link to it from the Reports Page, it will also appear in the News Section. This allows people to see that something new has been added to the website through the News Section, and you can keep all Reports organised for easy refference on the Reports Page.

For "Bylaws Policies Forms" and Meeting "Agendas and Minutes" I would recommend using a Board and Staff Document, post an excerpt or full text , and upload the original as an attachment. You can link to these from the appropriate page for easy indexing.

For "Meeting Agendas and Minutes" I would recommend posting these as attachments in the Member Calendar. Administrators can edit Calendar posts under Administer > Content. (Click on the event in the calendar, then click on the Edit tab. To add an event, click on "Event" under "Add Website Content", or click on "Add Event" in the Calendar screen.)

Notes:

This website is a work in progress. Through hands on testing you can get a better idea of how it works, and we can improve it for anonymous visitors, and members alike. Go ahead and test out the features.

The Website Checklist of tasks that need to be completed or discussed will help us get the website ready for the public.

How it Works

This website allows people to login with a password and edit the site in different ways. This login access is restricted to Administrators and Volunteers. We can modify access features if desired.

Visitors who cannot login can still see most of the website, they can learn about BQEF, donate, view News and Pictures, Download reports and contact the group.

Administrators and Volunteers who get a password can: add News and Personal Writing to the News section, Upload Pictures, Create a Collaboration Document and collectively work on a project here online, and upload files such as registration forms and newsletters to the Web File Manager. Administrators have the additional ability to edit the text of the Program, About us, and similar pages.

Only the website designer has access to updating the homepage.

Types of Website Users:

Administrators (Topmost) have more control of the website. Main role is to edit and maintain website pages as changes need to be made. Other roles could include approving comments, creating photo album groups, adding pages to the website, deleting content.

Volunteers (Intermediate) can add News and Pictures, View the Calendar. Can create and add to Collaboration Documents.

Visitors are people who may have no knowledge of BQEF. They are the audience. We should be aware that people may have very little knowledge of BQEF when they visit our site. Visitors do not see the administrator menu on the bottom left. Collaboration documents are hidden from visitors.


Home Donate About Us News Our Students Pictures Contact

Programs Alternatives to Violence Project (AVP) Workshops Quaker Education Workshops Scholarships & Sponsorships Student Residence Visiting Apprentice Teachers Volunteering Resources Glossary Links Search Website Signup for Updates Login or Register	Home Website Guidebook Main Features: News Section Pictures Collaboration Documents Web File Manager Donate Page Contact Form Reports Member Calendar Information on BQEF and the programs of BQEF For a list of empty pages and other information that can help you complete the website see the Website Checklist You can edit the text on most of the pages, post News and Personal Writing pieces, or add pictures to the Photo Gallery. Also stay organized and connected to BQEF. Collaborate online with group members, view Upcoming Meetings and Agendas in the Member Calendar. Upload Newsletters and Documents to the Web File Manager. Member Menu This is a private menu that only members can see, if you are logged in you will see your User Name, and a list of links below it. It will appear on every page at the bottom of the left hand column for quick reference. How To: Edit Pages For example, you can edit all of the Program pages on the left. Click on the page, if you want to edit the text, click the "edit" tab at the top. The page will refresh and the text will appear in an email type editor that you can edit yourself! Many of the pages on this site work this way, look for the edit tab and update the page directly, click submit when you are done to publish your changes. The "News" & "Pictures" pages work a little differently. To add something to these pages click "Add New Content" in the left-hand menu. Editing how-to's: (will add tips as they're discovered. vk) Use “Shift + Enter” to add a line break, “Enter” to add a paragraph break Add Links to your posts When you are editing your post or page you can add a link. Copy or memorize the link you wish to use, then go to the page you are editing. Select the text or image you want to turn into a link, then click the link button (its in the middle row above the text box, the icon looks like the earth with a chain under it), and it will ask you for the URL, or web address. Add Attachments to your post When you're typing or editing a post look below the text-box for a link that says "File Attachments". Click that and you can upload any file from your computer. A link to download will display at the bottom of your post. Add Images to your Posts First upload any image you want to use to the Photo Gallery. Images must be no more than 700 pixels wide and 1 MB in file size or the server will not upload and display them properly. You can then add an image to your post that will be displayed in the top right hand corner of the page. This can be done for most types of posts including News & Blogs, Collaboration Documents, Pages, and Events. When you are typing or editing a post look below the text-box for a link that says "Attached Images". Click that and use the Existing Image dropdown box to select an image on the website. The website will automatically add the image to the top right corner of the page when you save your post. Using the "Upload Image from Your Computer" feature does not yield the desired results. Adding more than one image is much trickier and Vickey would be happy to format the page for you, but here's how it's done: Open the already-uploaded photo in a new tab or window. Go to that page, scroll down, and copy the link to the medium sized photo - in Firefox right-click on the image and click the option "Copy Image Location". In Internet Explorer Right-Click on the image and go to "Properties", look for the link where it says "http://www.......jpg". Copy the entire line. Now go back to the page where you want to use the image, click the Insert Image button (it looks like the icon circled in red below), and paste the address into the field labeled "URL". Use the Insert Image box to position the picture, to the left or right of the text, offset with a margin of a few pixels, etc.. Format Pictures within Pages To display pop-up text on a photo mouseover: In edit mode, select the picture, then click on the Edit/Insert Image icon. In the dialog box: click the Advanced tab, type desired text in "Advisory Title", click OK. To wrap text alongside photos: give things a "class": in edit mode, click on the Source icon, find the desired photo url. Insert <class="floatLeft"> or <class="floatRight"> (without the < >) after the "img" tag, with a space on each side of the class callout. Add "RollOver" Text to Pictures and Links Within Pages You can add "Advisory Titles" to photos or links within posts & pages. Right-Click on the image or link, then select "Image Properties" (in photos) or "Edit Link" (in links) in the dialog box that pops up. Select the "Advanced" tab, then enter the desired text in the "Advisory Title" field. Add Videos to your Posts To add a video to a blog post, first upload the video to YouTube (http://www.youtube.com/youtubeonyoursite) then embed the YouTube video in the blog post: grab the URL (not the “embed” link) from the YouTube site, then on the BQEF site, click the “Insert/Edit Flash” button above the blog post text editor window (right next to the “Insert Image” button. Its the one that looks like a bat flying at 45^o). Insert the URL in the window that pops up. (Similar to the “Insert image” dialog box.) To embed a YouTube video on the homepage, our kind webservant David has to do it (as with any home page changes). Upload Public Reports and Staff Documents, Organize Pages with Links to Full Text and Downloadable documents. Pages such as "Reports", "Agendas & Minutes", "Bylaws Forms Policies " Are going to be organised as lists of links with a brief description. Add Reports, and other public documents via a "News & Blogs" post. Type a summary, excerpt or full text from the document in the post, then add the original file as an attachment if available. After you post the item you can link to it from the Reports Page, it will also appear in the News Section. This allows people to see that something new has been added to the website through the News Section, and you can keep all Reports organised for easy refference on the Reports Page. For "Bylaws Policies Forms" and Meeting "Agendas and Minutes" I would recommend using a Board and Staff Document, post an excerpt or full text , and upload the original as an attachment. You can link to these from the appropriate page for easy indexing. For "Meeting Agendas and Minutes" I would recommend posting these as attachments in the Member Calendar. Administrators can edit Calendar posts under Administer > Content. (Click on the event in the calendar, then click on the Edit tab. To add an event, click on "Event" under "Add Website Content", or click on "Add Event" in the Calendar screen.) Notes: This website is a work in progress. Through hands on testing you can get a better idea of how it works, and we can improve it for anonymous visitors, and members alike. Go ahead and test out the features. The Website Checklist of tasks that need to be completed or discussed will help us get the website ready for the public. How it Works This website allows people to login with a password and edit the site in different ways. This login access is restricted to Administrators and Volunteers. We can modify access features if desired. Visitors who cannot login can still see most of the website, they can learn about BQEF, donate, view News and Pictures, Download reports and contact the group. Administrators and Volunteers who get a password can: add News and Personal Writing to the News section, Upload Pictures, Create a Collaboration Document and collectively work on a project here online, and upload files such as registration forms and newsletters to the Web File Manager. Administrators have the additional ability to edit the text of the Program, About us, and similar pages. Only the website designer has access to updating the homepage. Types of Website Users: Administrators (Topmost) have more control of the website. Main role is to edit and maintain website pages as changes need to be made. Other roles could include approving comments, creating photo album groups, adding pages to the website, deleting content. Volunteers (Intermediate) can add News and Pictures, View the Calendar. Can create and add to Collaboration Documents. Visitors are people who may have no knowledge of BQEF. They are the audience. We should be aware that people may have very little knowledge of BQEF when they visit our site. Visitors do not see the administrator menu on the bottom left. Collaboration documents are hidden from visitors.